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4 Questions Top Event Planners Ask AV Companies Before Hiring

  • Writer: Cole Harrison
    Cole Harrison
  • Feb 24
  • 2 min read

Your event is scheduled, you’ve booked a venue, and now it’s time to plan audiovisual services. Ready to shop around? Ask these 4 questions to narrow the competition and choose the most reputable, reliable AV services that fit your budget:


ballroom event audiovisual setup with rows of chairs, featured presentation screen, speakers, and panelist AV for meeting

  1. "Have you worked with this type of venue before?"


Every venue type has its own unique acoustic and lighting challenges: spacious hotel ballroom, open-air courtyard, intimate basement bar… It might be helpful to hire a local AV provider with experience at that type of venue. And yes, you can hire out!


Most Nashville event venues allow you to hire an independent AV production company and still fulfill the professional AV requirement in your contract. The best AV company can even help interface with the venue to proactively solve problems, like scheduling a loading dock time or obtaining a certificate of insurance.


  1. "Do you take care of all AV equipment setup and cleanup?"


Great AV setup should include before and after service, too! Worst case scenario, you could get stuck with venue fees or have to pull a mess of tape off carpet by yourself. A professional, reliable corporate AV company will take care of everything! (Don’t overlook this one.)


  1. "How do you handle technical support and last-minute troubleshooting?"


Pre-event testing and real-time monitoring are essential, but technical issues always arise, and even the best live event AV company will have lots of stories to share! Listen for examples that demonstrate live troubleshooting skills and how highly skilled event technicians work quickly to prevent disruptions.


  1. "How often do you run live AV for events of this size and style?"


Make sure your Nashville AV company has the right experience and equipment to match both your venue and event style, even if it’s small. For example, corporate AV production for a hybrid meeting looks very different than an outdoor music festival stage. Experience matters.


Ready to ask CMAV Nashville? We’re ready to answer!



 
 
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